Lilmited Liability Company L.P

REQUEST FOR QUOTATION 2017/11/01- purchase of a technological line

 

 

 

Osiek, date 07-11-2017


REQUEST FOR QUOTATION 2017/11/01- purchase of a technological line – consisting of an unwinder and a bag making machine with a bonding and sealing function

 

I. The name of the Contracting Authority: "PAKOREX" Spółka z ograniczoną odpowiedzialnością Spółka komandytowa,
NIP [taxpayer’s ID] no: 6370103103, with its registred office in Osieku 165, 32-300 Olkusz.
Information about the Contracting Authority: the subject matter of the contract is a part of the project titled "Placement of innovative packaging on the market by Pakorex" for which the Contracting Authority has obtained funding from the Regional Operational Programme for the Małopolska Region in the years 2014-2020, Measure 3.4 Development of the Competitiveness of Małopolska SMEs, Sub-Measure 3.4.4 Grants for SMEs, type A,

 

II. Deadline for submission of quotations: from 8-11-2017 to 8-12-2017

 

III. Place and method of submission of quotations:
1. The quotation must be in writing,
2. The quotation must be submitted before 8-12-2017 choosing one of the proposed methods:
a) in person – in the registered office of the Contracting Authority, under the following address: PAKOREX Sp. z o.o. Sp.k., 32-300 Olkusz, Osiek 165,
b) by mail – postal item addressed to: PAKOREX Sp. z o.o. Sp.k., 32-300 Olkusz, Osiek 165,
c) by e-mail: biuro@pakorex.pl,
3. The offer must be submitted on the quotation form which constitutes Annex No. 1 to this request, signed by the person (s) authorised to represent the Tenderer (Annex No. 1 to be downloaded using the link in the announcement)
4. Quotations submitted after the deadline for quotation will not be processed,
5. Quotations must be submitted in the Polish or English language,
6. Quotations must be signed by the person authorised to represent the Tenderer,
7. The Contracting Authority does not allow the submission of variant or partial quotations,
8. Each tenderer may submit only one quotation within the tender procedure.

 

IV. Contact person for enquiries: Wiesław Ziarno, tel.: +48 32 647 86 50,
e-mail: wieslawziarno@pakorex.pl .

 

V. Description of tender subject:
The subject matter of this contract are supplies marked with the CPV code:
- 42000000-6 Industrial machines
The subject matter of this contract includes:
The purchase of a technological line consisting of an unwinder a new bag making machine for the production of folded and flat bags with a sealing and bonding function.
Detailed description of the subject matter of the contract:
1. Purchase of a new machine for the production of sealed (longitudinal and transverse sealing) and bonded (longitudinal and transverse bonding) folded and flat bags.
The machine must have the following elements, equipment and components and must meet the parameters not lower than these specified below:
The possibility to produce bags with the following parameters:
The width of a bag - minimum width range: from 100 to 250 mm,
The length (height) of a bag - the minimum length range: from 190 to 460 mm,
The function of automatic programing of the length of a bag.
The machine is equipped with the following elements, equipment and components:
equipment for forming folds to support all sizes,
printing position is adjustable for the needs of perforation -photo centring,
broken band detector,
longitudinal bonding unit with "sealing belt" with the adjustment of sides and pressure,
longitudinal cold bonding unit with the programmable bonding line interruption option,
main body with the tube forming station for single or double format plates,
cross-sectional cutting unit driven by a servo motor,
bottom bonding device,
drum with clamps to bond the bottom fold –a single or double bottom fold option,
device for adjusting the jaws on the bonding drum,
collection table with the counting option,
latest generation numerical control in the Polish language (axes driven by servo motors, colour touchscreen display),
numerical control system to allow for easy integration of additional equipment,
connection via VPN or a modem and bus),
drive system for the equipment - servo motor,
The assembly must have a CE mark and all the necessary documents and instructions in the Polish language including the CE certificate for the machine
2. Purchase of a new unwinder
Minimum technical parameters for the new unwinder:
- possibility to unwind rolls weighing up to 1500 kg,
- possibility to unwind rolls of a diameter up to 1300 mm,
- possibility to unwind rolls of the band width up to 900 mm,
- equipped with an automatic brake,
- equipped with two expansion unwinding rollers,
- equipped with a paper roll elevator from the ground level
- equipped with a side adjustment system,
- equipped with a roll end detector.
The assembly must have a CE mark and all the necessary documents and instructions in the Polish language including the CE certificate for the machine.
The supplier must arrange the transport of the production line to the place of the order execution (the conditions the DAP), installation, commissioning and personnel training.

 

VI. WARRANTY
The supplier shall provide the Contracting Authority with the warranty for the technological line for a minimum period of 12 months from the delivery thereof.

 

VII. Conditions for participation in the procedure and description of the method of assessment
The following Tenderers are allowed to take part in the procedure:
1. They are entitled to take part in business activity in accordance with the statutory requirements.
2. They have not been a part to a court dispute with investors for past 3 years.
3. They are not entered in the NATIONAL DEBTS REGISTER or other debt register.
4. They have the suitable experience needed for the performance of the contract, namely, over the last two years before the expiry of the deadline for the submission of tenders; and if the period of business operation is shorter, in the given period they performed at least 2 supplies of machines which were identical or similar to the subject matter of this contract which is confirmed by references.
5. They have the appropriate technical capacity necessary for the performance of the contract.
For the needs of assessment whether the access criteria for the participation in the proceedings have been met, the Tenderer is required to include information confirming compliance with above-mentioned criteria in the quotation, i.e.
1. Certificate that they are entitled to take part in business activity in accordance with the statutory requirements.
2. Declaration that they have not been a part to a court dispute with investors for past 3 years.
3. Declaration that they are not entered in the NATIONAL DEBTS REGISTER or other debt register.
4. Declaration that they have the suitable experience needed for the performance of the contract, namely, over the last two years before the expiry of the deadline for the submission of tenders; and if the period of business operation is shorter, in the given period they performed at least 2 supplies of machines which were identical or similar to the subject matter of this contract which is confirmed by references.
5. Declaration that they have the appropriate technical capacity necessary for the performance of the contract.


VIII. Additional contracts
The Contracting Authority reserves the right to award additional contracts to the Supplier which has been selected in the proceedings for the additional supply of parts and components for the machines not covered by the basic contract as long as these contracts are related to the subject matter of the basic contract and do not lead to a change in the nature of the contract as well as are reasonable and necessary for the proper implementation of the basic contract and are held under the following conditions:
a) the change of supplier cannot be made for economic or technical reasons, in particular due to the interchangeability or interoperability of the equipment, services or installations ordered as part of the basic contract,
b) the change of supplier would cause a significant inconvenience or a significant increase in the costs for the Contracting Authority,
c) the value of each subsequent change does not exceed 50% of the order value specified in the original contract.
In such a case, the Contracting Authority will perform the additional contract basing on a separate order and will sign in this respect the relevant annex to the Contract while the Supplier will be obliged to make a calculation of the additional order.
The term for the award of additional contracts each time will be within the period of 3 years from the award of the basic contract.

 

IX. Place of the execution the contract: województwo małopolskie, powiat olkuski, miejscowość 32-300 Olkusz, ulica Aleja 1000-lecia 1F. [Małopolskie Province, Olkuski District, Town 32-300 Olkusz, Street Aleja 1000-lecia 1F]

 

X. Subject matter of the contract: The purchase of a technological line consisting of an unwinder a new bag making machine for the production of folded and flat bags with a sealing and bonding function.

 

XI. Schedule for the execution of order (contract): The term of the contract should be within the period of 6 months from the submission of order and payment of deposit and the Contracting Authority reserves the right to change the date of completion of the execution of the contract.


XII. Conditions for the modification of the contract for the execution of the order:
The Contracting Authority reserves the right to make changes in the contract concluded with the Supplier, which shall be selected as a result of the conducted proceedings. Modifications may not lead to a change in the nature of the contract and their implementation is possible if:
a) Changes apply to the implementation of additional supplies from the existing supplier, not covered by the order, if they became necessary and all of the following conditions have been met:
i. the change of supplier cannot be made for economic or technical reasons, in particular due to the interchangeability or interoperability of the equipment, services or installations ordered as part of the basic contract,
ii. the change of supplier would cause a significant inconvenience or a significant increase in the costs for the Contracting Authority,
iii. the value of each subsequent change does not exceed 50% of the order value specified in the original
b) Modifications does not lead to a change in the nature of the contract and the following conditions are met:
i. the need to amend the agreement is caused by circumstances which the purchaser, acting with due care, could not foresee,
ii. the value of the change does not exceed 50% of the order value specified in the original contract,
c) The modification does not lead to a change in the nature of the contract and the total value of modification does not exceed 5225000 Euro in the case of contracts for construction works and at the same time not is lower than 15% of the value of the contract specified originally in the contract.
Any changes to the Contract will have a written form of an Annex.


XIII. Evaluation criteria and the description of the allocation of points
1. The Tenderers are obliged to:
a) provide the calculation of costs for the service in the net amount with the preciseness to 1 euro,
b) provide the warranty period in months.
2. Quotations which are not subject to exclusion and meet the conditions of participation in the proceedings will be examined in terms of their compliance with the requirements of the Contracting Authority presented in the description of the subject matter of the contract.
3. In the course of the evaluation of quotations the Contracting Authority may ask the Tenderer to provide explanations concerning the content of the submitted quotation.
4. Variant or partial quotations are not allowed.
5. Quotations that do not meet the requirements specified in this RFQ will be rejected. Other offers will be admitted on the basis of the following score-based criteria:
.
6. The Contracting Authority will select the offer on the basis of the following score-based criteria:
The submitted quotation may obtain in the evaluation the maximum of 100 points. The points will be awarded according to two evaluation criteria.
a). Evaluation criteria no. 1 is the net price criterion – the maximum of 80 points may be obtained by the Tenderer.
The criterion is calculated on the basis of:
Pc = (Cmin/Cc)x Pmax
Where:
Pc – number of points awarded to the examined quotation
Cmin – the lowest net price from among all examined quotations
Cc – net price of the examined quotation
Pmax – maximum number of possible points to be awarded for the evaluation criterion (80 points)
b) Evaluation criterion no. 2 is the warranty criterion (in months) – the maximum of 20 points may be scored by the Tenderer.
The criterion is calculated on the basis of:
Pt = (Tmin/Tt)x Pmax
Gdzie:
Pt – number of points awarded for the warranty criterion
Tmin – the shortest warranty term of all quotations,
Tt – warranty term of the examined quotation
Pmax – maximum number of possible points to be awarded for the warranty criterion (20 points).
The calculation of the score will be expressed two decimal places.
The most advantageous offer will be considered as the one meeting the criteria included in the request for quotation with the biggest number of scored points in total.
Information on the outcome of the proceedings will be placed by the Contracting Authority on the website http://www.pakorex.pl and forwarded in the form of an e-mail message to Contractors, who placed their quotation within 2 days after its completion.
Where the Supplier whose tender has been selected will repeal from the conclusion of the contract, the Contracting Authority may choose the most beneficial offer from among other offers.
These proceedings can be revoked or terminated without selecting the Supplier and also invalidated both before and after the selection of the best quotations without giving a reason.
In addition, the Contracting Authority in the selection of the Supplier will follow the basic rules which are in force in the single European Community market, among others:
the principle of transparency and openness of the proceeding,
the principle of the protection of fair competition,
the principle of the free movement of capital, articles, goods and services,
the principle of non-discrimination and equal treatment of economic operators on the market.


XIV. DECLARATIONS
The entities may participate in the proceedings for the award of the contract provided they declare that:
1. The Tenderer has read the request for quotation, the subject matter of the contract and does not have any reservations,
2. The subject of our quotation is consistent with the description of the subject matter of the request including requirements listed in the request for quotation,
3. The Tenderer is not excluded from the participation in the procurement procedure for reasons listed in the request for quotation,
4. The Tenderer undertakes in the case his offer wins to enter into the contract on conditions, in place and date defined by the Contracting Entity,
5. The Tenderer’s current financial situation makes it possible to perform the contract,
6. The quotation is valid for minimum 1 month from its submission date,
7. The Tenderer meets the access criteria for the request defined in the request for quotation.

 

XV. Exclusions
1. The entities which are related to the Contracting Authority either in person or in capital are excluded from the proceedings. Capital or personal relations are understood as mutual relations between the Contracting Authority or persons authorized to incur liabilities on behalf of the Contracting Authority or persons performing activities related to carrying out the procedures for the selection of Contractor and the Contractor on behalf of the Contracting Entity, consisting in particular:
a) participating in a company, as a partner in a civil law partnership or partnership,
b) holding at least 10% of shares or shares, unless the law provides for the lower threshold,
c) acting as a member of a supervisory or management body, a proxy or power of attorney,
d) being in marriage, kinship or affinity in a straight line, second degree affinity or second degree affinity in a lateral line or in relation to adoption, care or guardianship.
2. Also Tenderers who are related in person or in capital with persons authorized by the Contracting Authority to perform activities related to carrying out the procedures for the selection of Contractor including the persons taking part in the evaluation of the quotation are excluded from the participation.

 

XVI. Place of the announcement of request:
Request for quotation e-mailed to 3 potential Tenderers;
Website of the Contracting Authority http://www.pakorex.pl

 

Annexes to the quotation